Our simple guide to organising a corporate event
Organising a corporate event is no easy task. Whether it’s for a product launch, a training session, or a seminar, it’s important you get it right. Otherwise you’re going to have to face the wrath of the rest of the business.
To help you make sure it goes off without a hitch we’ve put together a few tips:
Planning – First and foremost organise a meeting with everyone who’s going to be involved in the event in some capacity. Discuss how many people are going to be attending, the date you’re hoping to hold the event, and most importantly – the reason for the event.
Budget – Setting a budget will help you stay on point. Once you have an overall budget allocate different amounts to food, the venue, entertainment, room rental and so on. It’s always best to have some money left over for any emergencies, like if your caterer backs out last minute.
The venue – Now you’ve decided how many people are going to be in attendance and how much you have to play with, it’s time to start looking for a venue. If the venue is too large then it’s going to kill the atmosphere, too small and it’ll be uncomfortable. Think about a location that’s most convenient for your guests too. You don’t want them to have to travel for hours to get there.
Entertainment – If you want the attendees to have a good time you’re going to have to organise some form of entertainment. It’s all very well and good that you have guest speakers on, but what about when they’ve finished?
You should give guests a chance to let their hair down. If the venue has a bar, then that’s great. At the end of the day they can have a few drinks and why not hire a corporate event DJ to come along and play some music everyone can have a dance to? Here at Platinum DJs we have a huge roster of DJs with experience ready to make your corporate event one to remember.
Food – Don’t forget to feed your guests either! It’s likely to be a long day, and it’ll be even longer if you don’t put food on. Contact local caters who’ll be able to put some snacks on or an evening buffet.
It’s all about prior planning. Get that right and your corporate event will return year after year.